The ADA System offers a private cloud capability with all the tools needed for fast and secure setup. The private cloud suit can be hosted anywhere or deployed on-premises or serve as a hybrid solution. An enterprise with many offices located all over the world can easily have the branches share data and workflows while having local systems (e.g. legacy system, exchange server, fax server) uploading data and documents into the ADA System. Following is a description of the ADA System Private Cloud Suite capabilities.
ENTERPRISE PRIVATE CLOUD
- Design and management
- Upload and Archiving
- Retrieval and download
- Access controls and Security
- Enterprise automation
- Ease of integration
- Scalable and agile
Design and management
Management Tools to set up the applications structure and features using a Rapid Applications Deployment codeless generator.
The ADA System can be deployed across multiple departments in a matter of days and across the entire organization in a matter of weeks. The system is designed as a Rapid Application Deployment and includes all the necessary application components, offering outstanding flexibility and simplicity without requiring any software programming during deployment.
Maintenance Tool for on-going applications management.
The application is deployed and customized using wizard-based tools. Generation of a new application or modification of an existing one may be carried out by system managers trained for this purpose by the client. No limits are imposed on the quantity of applications. The system essentially arrives “empty” and applications are generated using the system tools. At each stage, one may add or modify applications as required by the organization’s needs.
Upload and Archiving
Massive Upload Support from external providers (e.g. scanning service providers, billings and statements providers) using secure communication.
The ADA System Automated Import Service enables massive quantities of documents to be uploaded from remote external locations. The process is fully automated and e-mail messages are generated when the process is done.
Automatic Email Archiving from any mail address, including generating system-handling responses. The system is capable of monitoring any e-mail boxes (Exchange, Gmail, Yahoo, Etc.) and automatically uploads documents to the system as well as automatically creating workflows with the attached e-mail.
Automatic Digital Faxes Archiving from unlimited number of fax servers located anywhere, including generating system handling responses.
The system offers an interface for direct upload of faxes unto the cloud libraries and for sending documents located on the cloud using a fax. The fax server can be located anywhere. Easy to configure local service monitors requests for uploading and sending of faxes.
Automatic Archiving of Documents generated by any enterprise application located anywhere (Including SAP R3 archive link).
ADA System is designed to meet the organization’s requirements for document management and workflow processes and supports out-of-the-box integration. Just as the firm is physical, archive is a center point for data storing and retrieving – so does the ADA System provide services for interaction with external systems. Most firms are likely to use a Legacy system, ERP, CRM, Workflow or BPM solution. These systems need to send data and documents to the ADA System when starting, changing or ending a business process and it might need to get data and documents from the ADA System on events like document creation or modification so a business process can be started, changed or stopped. ADA System provides Web Services that support a smooth connection into and out of the cloud platform and includes local services for uploading from local servers when needed.
Users can safely upload documents and data using any browser.
Users can safely scan documents using any browser.
Users Can Safely Create Word documents and merges data into them using any browser.
Retrieval and download
Users can safely download documents using any browser.
Users Can Safely Print Documents to any printer anywhere in the world.
Users Can Safely E-Mail Documents using Outlook or Lotus notes local client or built in SMTP on the cloud server.
Canned Query Generator enables the execution of varied queries to be displayed in different ways.
Query results can be sorted, narrowed down and used to create instant report or multiple updates, multiple printing and other batch actions on the query results.
Smart Workflow System allows users to launch and control work with documents from anywhere in the world.
Authorized users can launch predetermined or ad hoc workflows.
Automatic Rules Based Service will automatically create workflows according to predetermined rules.
Workflow Anywhere allows integrating external participants into the workflow process using simple e-mail communication.
Processes controls and alerts are provided by the system including using e-mail notices on a predetermined basis.
Easy Workflow Administration makes it possible to visually design work processes in a convenient and easy manner.
Access controls and Security
Secure Web Connection fully SSL compliance.
Documents Encryption in storage servers using ADA System Strong Box mechanism.
Rule-based Documents Access controls down to specific documents and specific applications within the system
Documents are compartmentalized in the “silent Access control” method, namely the user sees only what he is allowed to see. The system enables the activation of filters by the fields value level (Security by value mechanism). This way, for instance, it is possible to block viewing the data of a senior manager in the organization whose salary exceeds a certain sum a month.
Audit trail logs system events and data modification
The system follows up of activities taken by users in the system from the time they log in until they log off. The events are stored in the database and can be retrieved by authorized users. For instance, we can find out when a certain user entered the system, when he exited, which changes he made and which documents did he search.
E-Mail Alerts on Failed Access Denials – system monitors access actions and alerts on failed attempts to reach system.
Secured Web Services enables use of certificate authentication and secure data and documents transfer.
The user can deploy Instant Report.
Reports Design Can Be Stored in the System and then activated as needed.
Reports Can Be Activated Automatically and e-mailed to predetermined addresses.
Crystal Report embedded in the system for complex reporting needs.
ADA System Automated Job Service enables the activation of various tasks to be performed when certain rules have been activated. The rules can be applied to data, documents and workflow processes within the ADA System.
ADA System Automated Upload Service enables massive quantities of documents to be uploaded from external sources (Like scanning bureau).
ADA System Document Dispatch Service enables the dispatching of documents to printer, fax, e-mail, folder or other ADA System server.
ADA System Document Conversion Service enables the conversion of documents from one format to the other (e.g. Word to PDF) when certain rules have been met.
ADA System Document Indexing Service enables the indexing of documents’ content (like Word, PDF etc.) to enable content search.
ADA System Automatic Fax Upload Service enables automatic upload and possible workflow generation while monitoring computerized fax service anywhere in the world.
ADA System Automatic E-Mail Upload Service enables automatic upload and possible workflow generation while monitoring e-mail addresses anywhere.
ADA System Upload Service enables input of data and documents from authorized external systems or local desktop.
ADA System Output Service enables the output of data and documents by request of authorized external systems.
Ease of integration
ADA System is designed to meet the organization’s requirements for document management and workflow processes and supports out-of-the-box integration. Just as the firm is physical, archive is a center point for data storing and retrieving – so does the ADA System provide services for interaction with external systems. Most firms are likely to use a Legacy system, ERP, CRM, Workflow or BPM solution. These systems need to send data and documents to the ADA System when starting, changing or ending a business process and it might need to get data and documents from the ADA System on events like document creation or modification so a business process can be started, changed or stopped.
SOA Based Interface (Using WCF) for creating / updating / uploading / downloading data or documents by an authorized external system.
SOA Based Interface (Using WCF) for controlling the workflow engine with starting / changing / pending / stopping of any workflow activity by an authorized external system.
Web Access SDK to access and activate the user interface by any authorized external system.
Scalable and agile
The system Infrastructure Scalability enables complete flexibility in the ongoing addition of users account and documents thus allows gradual deployment across the organization, according to deployment needs and additional considerations.
Built-in Application Generator enables unlimited creation of applications according to deployment needs and structure desired. Changes and adjustments can be deployed by authorized personnel, codeless and very fast according to the organization needs.
Extremely Fast ROI The rapid application deployment design enabled low cost and small amount of professional personnel in the deployment stages. Thus, low deployment costs ensure fast codeless deployment and translate to fast ROI.